Board Treasurer

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Our board Help PMD engage more volunteers in helping charities who need volunteer assistance but lack the staffing and other resources to do so. Leverage your expertise and leadership skills so that more people can volunteer productively to make a difference to others and enrich their own lives in the process.
Currently, there are six members on PMD’s Board of Directors with the treasurer’s term ending in April. Board members serve staggered, three-year terms.
Position Responsibilities of PMD Treasurer

  • Supervise reconciliation of financial records (in QuickBooks) by PMD’s Executive Director

  • Prepare PMD’s annual financial statements (using Excel) and presenting them to the Board for approval

  • Preparing cash flow analysis to the Board each quarter or as requested by the Board

  • Work closely with the Executive Director to prepare PMD’s annual federal Form 990 and Massachusetts Form PC e-filings and annual budgets

  • Monitoring PMD’s low-risk investments (when they exist)

  • Working on special projects that may arise, such as preparing cash flow analyses and updating forecasts for a strategic business plan


PMD’s annual budget is $106,000. The Board and Executive Director send an end-of-year annual appeal (fundraising letter) and organize a spring benefit to raise most of the funds from individuals, supported by several smaller, board-hosted or -staffed fundraising events. Several major donors support PMD through donor-advised funds. Investments are currently limited to a T-bill and money market fund needed for positive cash flow. PMD’s financial records, which are currently maintained in desktop QuickBooks, are based on bookkeeping by the Executive Director. PMD only owes taxes related to staffing, and this is handled by a payroll services company.

The Treasurer should expect to contribute 20 to 30 hours each year. This will generally be concentrated around annual financial statement preparation, the annual filings, and any special projects that arise.
We estimate 8-12 hours for the annual closings (ideally in January but can be in February) and filings (due May 15 but can be extended to November 15); and 1-2 hours to review and annotate the budget after the prior fiscal year has been closed. Basic board involvement requires attendance at quarterly board meetings (usually late January/early February, late April, and mid-November), sometimes a day-long retreat (summer), board conference calls/zoom meetings, annual benefit (May), annual appeal mailing (second or third weekend in November in Randolph).

PMD is keenly aware that most professionals have certain times during the year that they are unavailable due to quarterly closings, audits, tax filings, etc. This has not generally posed an issue since meetings, fundraising events, calls, and remote work are scheduled according to board members’ availability.
Desired skills
*required
Accounting*, Board*
When Mutually available weeknights in winter and late April, plus half-day in November (usually second or third weekend) for a working meeting customizing annual fundraising letters.
Where Downtown Boston or Randolph, MA
Commitment 5 to 7 hours/month
Donation We strive for 100% board giving, but have no strict guidelines around financial contributions.
Requirements Individual directors are expected to participate in the following activities:

  • Make personal financial contributions through annual appeal, annual benefit, and board-organized event every year. Although there is no minimum requirement, PMD must be among a director's top three philanthropic priorities.

  • Prepare for and participate in all quarterly board meetings.

  • Volunteer for at least two PMD service projects each year.

  • Identify and cultivate donors and benefit attendees from one’s personal circle of friends, colleagues, family, etc.

  • Increase the volunteer base and then cultivate donations from this group.

  • Attend PMD’s annual benefit and actively encourage friends, colleagues, and family to purchase tickets, sponsor, or make donations in lieu of attending.

  • Promote the positive public image of PMD by generating enthusiasm for the organization and its projects in the community (e.g., participation in promotional events such as volunteer fairs, public forums, award events, and friend-raising events, social media about PMD events, etc.).

  • Inform the board president and chair of any situation which might be perceived as a conflict of interest with involvement on the board.

On-boarding

  1. Assuming that there is initial mutual interest, the resume, short biography, cover letter, telephone numbers, and other relevant supporting materials of the potential candidate ("potential") are distributed to all board directors.

  2. The potential should become acquainted with the typical work of PMD, whether by participating in a PMD service project, or if a candidate already has comparable, episodic volunteer experience, by meeting with our executive director to discuss similarities and differences.

  3. The potential receives a copy of the "PMD Board Director Responsibilities & Benefits" and discusses them with a person familiar with board activity.

  4. The potential meets as many board directors as possible, in person or by telephone, at least 40% of the current board directors, for serious discussion about PMD, about the potential, and about the potential's possible role as a board director.

  5. The potential also learns about liability issues that pertain to membership on the board of directors of a nonprofit organization, including but not limited to discussion of liability issues with a current board director.

  6. If mutual interest is still present, a member of the recruiting committee is appointed as the "sponsor" responsible for attesting that steps 1-5 have taken place to the extent practicable and appropriate for the particular potential. The sponsor officially nominates the potential.

  7. The board votes on the potential according to the by-laws, either at a board meeting or via electronic voting tallied and reported by the board clerk.

Additional Info Candidates for Treasurer should have at least 2-3 years of accounting experience, and be proficient in using QuickBooks and Excel, and ideally should be certified. As a member of PMD’s governing body, some experience in board and community service is a plus, as is experience in bookkeeping.

 

Note: Someone with insufficient time to serve as Treasurer could still be of huge assistance with bookkeeping so should definitely speak with us.
Our mission

PMD seeks to create a world in which people and businesses are socially aware and engaged in their communities such that they approach volunteerism by learning about problems and needs, becoming familiar with local charities that are working to address them, volunteering reliably, and providing other needed resources to make a difference. Our vision is for everyone to be able to volunteer productively a few times a year so that together we make a real difference throughout the year while learning important things along the way.

Causes
Children, Education, Environment, Hunger, Senior Services