|Each trustee must possess a working understanding of the organization’s mission statement, vision and core values in order to actively and effectively support and promote the mission, vision, strategic goals and policy positions
Each trustee is expected to serve as a visible advocate for the mission of the organization and for the Board’s decisions, even if such positions are not popular with other constituencies. Board members are responsible for regularly reviewing, updating and abiding by the organization policies and bylaws (to be reviewed annually).
|Purpose: Members of Mosaic: Interfaith Youth Action's Board of Directors (“the Board”) partner with the Executive Director to lead in all legal, strategic and fiscally responsible ways and means. Directors assist with the general promotion of Mosaic so as to support the organization’s mission, needs and strategic plan.
During Board Meetings:
Length of term: A Director will be elected for a three-year term. No Director will be elected for more than three (3) consecutive terms unless, at the discretion of the Board of Directors , an exception is granted. Terms commence on the first day of the calendar year, January 1. A Director’s failure to attend three (3) consecutive Board meetings without notice will be deemed a resignation effective on the date of the third missed meeting.
Meetings and time commitment:
The Board of Directors meets at least six times during the calendar year. Meetings occur virtually with one in-person retreat each calendar year. Regular meetings typically last 2 hours. Additional time spent includes participation in committee meetings.
|Seven times a year
|3 to 5 hours/month
|We require a specific amount of “give or get” for all board members.
|FIDUCIARY – Each trustee is responsible for the financial well-being of the organization.
The Board as a whole makes or approves based on recommendation from ED, Treasurer and/or Executive Committee financial decisions by approving the yearly operating budget, determining program fees and agreeing to the annual fund goal. Each trustee must have a basic working knowledge of the organization’s financial matters especially revenue assumptions and cash requirements, as well as its current fiscal status.
RELATIONSHIP WITH EXECUTIVE DIRECTOR (ED) – The executive director is hired by the board. The executive director has day-to-day responsibilities for the organization, including carrying out the organization’s goals and policies. The executive director will attend all board meetings, report on the progress of the organization, answer questions of the board members and carry out the duties described in the job description. The board can designate other duties as necessary
The Board is responsible for the hiring and dismissing of the ED.
Trustees work with in partnership with the ED to make major organizational policy, set strategic direction, fundraise, and establish priorities
This is a very important relationship and it is vital that trustees support the ED in both formal and informal ways, including the offer of positive and negative feedback when sought and provide timely responses to requests.
The Board is responsible for working with the ED to set annual priorities and goals and for ensuring the ED’s performance is reviewed annually
FINANCIAL CONTRIBUTIONS – As part of ensuring the financial well-being of the organization, trustees are expected to make and personally raise donations according to the annual plan to the annual fund (we don’t have one), and any additional fundraising campaign, according to their ability to give.
Trustees should be committed to assisting development efforts and solicit donations if they are asked.
Support for development also expects trustees to attend any special events arranged to cultivate donors.
RECRUITMENT AND GOVERNANCE
Trustees serve a three-year term and may not serve more than three consecutive terms. In certain circumstances, trustees may re-commit on a yearly basis following the completion of their first term with permission from the Governance Committee.
New trustees are required to attend a New Trustee Orientation.
Trustees are selected for their particular skill set that is needed at the time of the invitation and will be appointed to serve on a committee.
Trustees are asked to serve on at least one committee.
F. MEETINGS – Trustees are expected to attend all Board and Committee meetings and must take the time to be well prepared.
The Board meets at least six times within the calendar year. A schedule of the meeting dates and times are provided so trustees can plan accordingly. As urgent situations arise special meetings may also be called
Regular meetings are held on a Monday evening and usually last 2 hours
Committee reports and other materials will be distributed electronically in advance of the meetings.
Committees will report progress at Board meetings.
Committees schedule their own meetings and typically meet once each quarter. Committees will meet more often if necessary.
G. CONFLICT OF INTEREST / CONFIDENTIALITY – Trustees are required to sign a Conflict of Interest form that requires the disclosure of any conflict of interest they might have in serving on the Board, as well as promise to uphold a code of confidentiality and ethical integrity. In addition they are also expected to uphold and role model the Core Values of the organization.
H. STRUCTURE – Trustees are responsible for approving major program or structural changes, approval of mergers and partnerships, and dissolution of the corporation.
|New trustees undergo a training provided by members of the Executive Committee.
To bridge society’s divides, creating more just, peaceful, and equitable communities through interfaith connection and action.
Children, Life Skills, Social Justice & Equality